How we use your personal information
This statement explains how Murray Edwards College Boat Club (“we”, “us” and “our”) handles and uses the personal information we collect about our members for processes relating to our operations and activities.
When changes are made to this statement, we will publish the updated version on our website and email you.
The controller for your personal information is the Murray Edwards College Boat Club. The person responsible for data protection within our society is the Captain of Club who can be contacted at boatclub-captain@murrayedwards.cam.ac.uk.
How we use your personal information
We collect and process your personal information for a number of purposes, including:
• Maintaining your personal details (e.g. your name and contact details), including ensuring effective communications with you.
• Keeping financial records (e.g. payment of your membership fees).
• Maintaining a formal record of your activities with us.
• Internal record keeping, including the management of any feedback or complaints.
• Managing society alumni relations and fundraising.
Our normal legal basis for processing your personal information is that we believe it is in our legitimate interests to do so, in order for the society to run effectively and efficiently, and as we only collect and use minimal information for the limited purposes listed here we do not consider that your own interests override ours. If we use your personal information outside of the purposes listed here, we will seek your consent to do so in advance.
We keep your personal information only for as long as we need it. For mailing list, this is for as long as the email address remains valid and/or until we receive a request to unsubscribe.
How we share your personal information
• We share some of your personal information on the MECBC website and MECBC social media pages (e.g. photographs, names are published on crew lists each term).
• We share some of your personal information with the relevant boat clubs when entering races (e.g. names submitted to CUCBC for Bumps entries).
• We use University IT facilities to store electronic copies of personal information.
We may also be subject to a legal requirement (with or without your consent) to share your personal information with the University or a government agency (such as the police or security services or other statutory authorities with investigatory powers) under special circumstances (e.g. relating to tax, crime or health and safety). Where feasible and appropriate, we will notify you of our intention to share such information in advance.
Your rights
You have the right to access the personal information that we hold about you. You also have the right to ask us to correct any inaccurate personal information we hold about you, to delete personal information, or otherwise restrict our processing, or to object to processing or communications, or to receive an electronic copy of the personal information you provided to us. Please note that all of these rights are qualified in various ways.
If you have questions or concerns about how your personal information is used, please contact us using the above details.
If you remain unhappy with the way your information is being handled, or with the response received from us, you have the right to lodge a complaint with the Information Commissioner’s Office at Wycliffe House, Water Lane, Wilmslow, SK9 5AF (https://ico.org.uk/).
Last updated: [19th September 2018]